Some thoughts on making async DAO comms easier to keep up with and keeping DAO meetings organized.
Open to any and all additional ideas.
Two components: async comms + meetings.
Goals
A good system will:
make it easy to find critical information (async)
make it easy to stay up to date with various DAO updates remotely, without meetings (async)
have efficient and organized meetings
be a system that runs itself
Goal: weekly calls that run themselves:
Prep work:
A calendar invite for the recurring community call
Set the sync at a recurring time to make planning easier
Include a link to the Zoom on the invite
Include a link to the Agendas folder on the invite
Collaborative agenda (hosted on either Notion or Quip) where anyone can add agenda items
Top of agenda includes a link to the forum for easy access
Everyone in the DAO can add items to the agenda
Weekly call proposed structure:
Silence for ten minutes while everyone catches up on the forum (a la Amazon meetings). This can help ensure that everyone is up to date on forum discussions before the meeting begins in earnest.
Fast Standup: 1-2 minutes per person for bullet-point-updates. Discussion items are pushed to the Open Discussion part of the call.
Last minute agenda additions. Agenda open discussion items are prioritized collectively. (1-2 minutes)
Open discussion.
Goal: better async comms:
Reduce channel count in Discord to make it more manageable.
Figure out channel topics that are clear so its obvious where content should go
Create a Links/FAQ channel with links to Forum (public), Notion (private, internal), Website, Twitter, etc. (Nobody can post to the channel, it’ll just be an internal reference / FAQ.)
Other things to try and remember doing as individuals…
Treat forum as the permanent record + collective store of knowledge
After posting something on the forum, cross-post to Discord and tag necessary people to see it
Remind each other to post summaries of good calls / interesting Discord chats into the forum to commit it to the organization memory
I agree with all of these new directions. I would suggest posting the “Other things to try…” stuff in the discord as well when you roll this out.
@Feralchain made a great point on our UX call about “the smaller room.” When you think there is a smaller room where the real core discussion is happening then the community discord isn’t authentic or succeeding at offering transparency for all. I’d like us to make the goal of using our comms tools honestly and efficiently, as @adilmajid.eth has designed, so that we all feel included in the most meaningful levels of this project.
